7.5 Tips for Purchasing the Best AV Technology for Your Workplace

Abe Fleming Blog 1 Comment

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From corporate conference rooms and lobbies to hip and high-tech collaborative workspaces and common areas, your audio visual solutions say a lot about your business to your clients and your employees.

The way we share and take in audio and visual information is evolving and all around us. We are communicating on new technologies in our homes, on our phones, and in our cars every day. Unfortunately, too many of us step back in time when we arrive at our workplaces.

It’s surprising how many companies, big and small, have less sophisticated AV technology in their offices and workspaces than they have at home.

It’s time to take a look at what’s new in AV solutions for the workplace and when you do, be sure to download our FREE Audio Visual Purchasing Guidebook to help you ballpark your budget and plan your purchase.
And here are seven and a half basic tips to keep in mind.

1) Keep it simple.

Whether you ask for it or not, you may get opinions from multiple people within your organization. Listen to your IT dept, sales team, and operations if they want to share their 2 cents worth of functionality requirements but remember to stay focused on your primary objectives. If not, you could end up with an overpriced, overly-designed, solution that never gets used because it’s too complicated and no one knows how to operate it.

2) Establish an upfront budget.

It’s like buying a car. Know how much you can spend before going shopping. If you don’t, you are going to waste a significant amount of time both on your end, and the solution providers end up designing & pricing options that are way out of the budget ballpark.

3) Design the functionality for “the now” need.

It’s tempting to say, “I’m designing to future-proof the system,” but you can’t know every change the future will bring. Focus on the now and the immediate need of your organization. AV tech changes rapidly to the tune of about every six months. If you spend the money to future proof a solution, chances are in six months your extra investment won’t pay off because the technology has changed in a way you didn’t anticipate.

4) Purchase reliable equipment vs. the latest and greatest.

This point follows up on the previous point about how quickly Audio Visual technology changes. Think about how much your mobile phone has evolved from year to year. Be wary of buying newly released equipment, chances are they are still in beta, and lots of bugs and updates will follow.

5) Always have at least one (1) wired connection.

It’s like an insurance policy. Wireless connections can fail or drop off at the most inconvenient times. It’s best to prevent issues with proactive planning, especially when your name may come up anytime there’s a problem with AV solutions. It’s good to have a backup plan.

6) Have your solution provider provide a demo before purchasing.

Put your hands on it, play with it and test it. Maybe even try to break it. Know what you are really purchasing before spending the cash.

7) Determine what level of support service you will need.

90% of service calls in the first year after the installation are often due to user error. You will need help. All of this equipment runs off of power. Things will have to be power cycled. Things will freeze up like your computer and help will be needed.

With these seven tips, you are now better prepared to seek out the best AV technology options for your workplace and then do your best to find the best value.

That’s just 7. We said we had 7.5 tips, didn’t we?

Our last tip is only half a point because it’s the easiest of all…

Save yourself time and trouble of researching options, comparing costs, and managing installation and service by contacting one of our ASD Consultants at 855-857-5790 and let us do most of the work for you for free.

What Not To Think About Your Workplace Technology Solution eBook

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Comments 1

  1. Thanks for the tip about always having at least one wired connection when getting AV supplies. While wireless may be useful, its smart to have something that is wired as a backup. You may also want to check the quality of the store that you are buying from in order to know they will be right for you.

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